This is part 2 of ‘Writing a converting resume’. This article teaches you how to format your resume in a clean, readable format, which converts. For more about writing information and experience, refer to part 1.

Before we continue, a word about formatting. Present your resume in a clean, easy to read format.

Here are a few excellent free examples which you can download and use :

here

Remember to edit the provided templates to fit your needs.

Next steps

Now that you’ve written your resume, what’s next? The next step would be to send your email to a prospective employer.

Here’s a little known tip; send your resume at 7am.

The reason is simple – you want your resume to be first on the list when the recruiter opens his email inbox at 8am. Do not send your resume right before lunch or 4.30pm after office hours.

A person’s blood-sugar level is low during these hours. There would be little incentive to open your mail, when I’m hungry, tired, and eager to beat the traffic to get home. If you send your mail after hours, it will be buried under an avalanche of mail sent by other job seekers during the night.

Lets take a look at writing the introductory email. Lets answer a few questions :

  • How long should the email be?
  • What do you say?
  • How do you say it?

Filling a position with the right person is a time consuming activity, which works both ways. Think like an employer looking for employees. Employee-hunting takes up effort; imagine sifting through hundreds of mail and interviewing 10 prospects a day. You could make that task easier by offering only relevant information in your introductory email.

Writing an introductory email

Your email should be 3-4 sentences long and formatted. Here’s a tip to get your started.

Line 1 : State that you understand the employers problems.

Line 2 : State your experience in handling such problems.

Line 3 : Try and schedule an interview.

That’s it.

Example 1, the good :

Hello Mr. Doe,

You stated a need for an experienced sales person to sell your new line of products, last week.

I’ve sold similar products for Company XYZ between 2012 – 2013, and have developed a strategy with good results. I’d be happy to present the data to you.

I would love to meet you for a 15 minute chat, if you have the time next week. Attached to this email is a resume with my previous work experience.

Regards,

Winfred

Short, easy to understand and straight to the point.

Example 2, the bad (same as example 1, but without spacing) :

Hello Mr. Doe,

You stated a need for an experienced sales person to sell your new line of products, last week. I’ve sold similar products for Company XYZ between 2012 – 2013, and have developed a strategy with good results. I would love to meet you for a 15 minute chat, if you have the time next week. Attached to this email is a resume with my previous work experience.

Regards,

Winfred

Example 3, the ugly (don’t do this. ever.):

Harlo Mr. Doe,

I recently read on a recruitment website that you need people to fill a sales position on your team. I have 5 years experience selling milk powder for babies, and would like a challenge working with you. I’m sure I am a good fit for your team, because ‘team work’ is the name of my game. I also like to do overtime, because I am a dedicated person who like to serve beyond the call of duty.

Please call me, because I hate my current job and would like to work with a young, dynamic company such as yours. I am available anytime for an interview. My email address is : tuttifrutti_98@gmail.com. My mobile number is (012) 123 4567.

Thanks you and have a nice day,

Mango ‘Jelly’ Wong.

p.s. my friends call me Jelly

If your email looks like example 3, you need to work on it, A.S.A.P.

What to do if you don’t hear back?

Send a follow up email, or send another email to the relevant decision makers in the organisation. Usually, a gate-keeper (usually a secretary or HR personnel) will sift through the received mail. If you can get the email address of the HR manager or the relevant decision maker, send another email.

You also need to understand that you might be the wrong person for the job in some cases. That could be due to a few factors (i.e irrelevant experience or inadequate seniority). If that’s the case, keep looking. There’s a right job which will keep you happy, somewhere out there.

Happy hunting!